Privacy Policy

The Bavarian State Ministry of the Interior, for Sports and Integration attaches great importance to data protection. Therefore, we also put emphasis on data-minimizing and citizen-friendly data processing in the processing of personal data associated with the fulfillment of our tasks.

Our privacy policy also refers to the processing of personal data within the framework of this Internet presence, including the services offered there.

For more information on the processing of your personal data, you can contact our data protection officer at the following contact details:

Bavarian State Ministry of the Interior,
for Sports and Integration
Odeonsplatz 3
80539 Munich

Email: datenschutzbeauftragte@stmi.bayern.de

Purpose and legal basis for the processing of personal data

The purpose of the processing is to fulfill the public tasks assigned to us by law.

Unless otherwise stated, the legal basis for the processing of your data results from Article 4 (1) of the Bavarian Data Protection Act (BayDSG) in conjunction with Article 6 (1) subparagraph 1 letter e of the General Data Protection Regulation (GDPR). Accordingly, we are permitted to process the data required to fulfill a task incumbent upon us.

If you have consented to processing, the data processing is based on Art. 6 (1) subparagraph 1 letter a GDPR.

Recipients of personal data

Insofar as your data is processed electronically, the technical operation of our data processing systems is carried out by the

Bavarian State Office for Digitization, Broadband and Surveying

Alexandrastr. 4

80538 Munich

Email: poststelle@ldbv.bayern.de

If necessary, your data will be transmitted to the competent supervisory and auditing authorities for the exercise of the respective control rights.

To avert threats to information technology security, log data can be forwarded to the State Office for Information Technology Security on grounds of Art. 12 of the Bavarian E-Government Act (for more information, see "Logging").

TIme of storage of personal data

We store your data as long as this is necessary for the fulfillment of the task, for documentation obligations or due to legal retention periods.

Rights of the data subject

Insofar as we process personal data about you, you are entitled to the following rights as a data subject:

• You can request information about whether we process personal data about you. If this is the case, you have a right to information about this data as well as other information related to the processing (Art. 15 of the GDPR). Please note that this right to information may be restricted or excluded in certain cases (see Art. 10 of the BayDSG).
• In the event that personal data about you is not (or no longer) accurate or incomplete, you may request that this data be corrected and, if necessary, completed (Art. 16 GDPR).
• If the legal requirements are met, you may request the erasure of your personal data (Art. 17 GDPR) or the restriction of the processing of such data (Art. 18 GDPR). However, the right to erasure pursuant to Art. 17 (1) and (2) GDPR does not apply, among other things, if the processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority (Art. 17 (3) (b) GDPR).
• If you have consented to the processing or if there is a contract for data processing and the data processing is carried out with the help of automated procedures, you may have a right to data portability (Art. 20 GDPR).
• If you have consented to the processing and the processing is based on this consent, you can revoke the consent at any time for the future. The lawfulness of the data processing based on the consent until the revocation is not affected by this.
• For reasons arising from your particular situation, you may also object to the processing of your personal data by us at any time (Art. 21 GDPR). If the legal requirements are met, we will no longer process your personal data.

Further restrictions, modifications and, where applicable, exclusions of the aforementioned rights may result from the General Data Protection Regulation or national legislation.

More detailed information on these rights can also be obtained from our data protection officer.

Right of complaint to the supervisory authority

Furthermore, you have the right to lodge a complaint with the Bavarian State Commissioner for Data Protection. You can contact the Bavarian State Commissioner for Data Protection at the following address:

Postal address: Postfach 22 12 19, 80502 Munich

Address:  Wagmüllerstrasse 18, 80538 Munich

Phone: 089 212672-0

Fax: 089 212672-50

 

Contact online

Technical implementation

Our web server is operated by the Bavarian State Office for Digitization, Broadband and Surveying. The personal data you provide when visiting our website is therefore processed on our behalf by the Bavarian State Office for Digitization, Broadband and Surveying:

Bavarian State Office for Digitization, Broadband and Surveying

Alexandrastr. 4

80538 Munich

Email: poststelle@ldbv.bayern.de

Logging

When you access this or other Internet pages, you transmit data to our web server via your Internet browser. The following data is recorded during an ongoing connection for communication between your Internet browser and our web server:

• Date and time of the request
• Name of the requested file
• Page from which the file was requested
• Access status (for example, file transferred, file not found)
• Web browser and operating system used
• Complete IP address of the requesting computer
• Data volume transferred

For reasons of technical security, in particular, in order to defend against attempted attacks on our web server, we store this data. After seven days at the latest, the data is anonymized by shortening the IP address at domain level, so that it is no longer possible to establish a link to individual users.

In order to avert threats to information technology security, this data is forwarded to the State Office for Information Technology Security on grounds of Art. 12 of the Bavarian E-Government Act.

Secure data transmission

For using this means of data transmission, we provide a connection encrypted with HTTPS and Perfect Forward Secrecy with TLS 1.2 encryption protocol, so that your data is protected from being read by third parties during data transmission. We recommend that you keep your Internet browser up to date to use this option.

Cookies

For the correct technical and functional provision of the information we offer, we use the following cookies. Cookies are small text files that are stored on the device you are using.

If these cookies are blocked, correct use of the information offered on this web server will no longer be possible.

 

Name	from	Validity period	Comments
PHPSESSID (Session)	e.g. www.stmi.bayern.de	End of browser session	This cookie saves your current session with respect to PHP applications, ensuring that all features of the site based on the PHP programming language can be fully displayed (e.g. securimage's captcha).
allowVideos	e.g. www.stmi.bayern.de	120 days	This cookie stores whether videos are always loaded immediately in the future.
accessibility	e.g. www.stmi.bayern.de	120 days	This cookie saves font size and contrast settings via Helper if necessary.
ReadSpeakerSettings	e.g. www.stmi.bayern.de	approx. 4 days (360000000ms)	Webreader: This cookie stores changes in the reader settings.
_rspkrLoadCore	e.g. www.stmi.bayern.de	End of browser session	Webreader: This cookie is created when the webreader is opened and causes the webreader to  load automatically when the page is called.
hideCookieBar	e.g. www.stmi.bayern.de	120 days	This cookie is set if the user has either rejected tracking or consented to tracking. The cookie causes the privacy notice to no longer be displayed.

 

Active components

Active components such as Javascript, Java applets or Active-X controls are used in the information offered. This function can be switched off through the setting of your internet browser.

Integration of YouTube videos and social plugins

When visiting our website, additional services from YouTube and other social plugins (such as Twitter and Facebook) are offered via a so-called two-click solution. When you access the website for the first time, no data is transmitted to the operators. Only after you as a user have consented to the opt-in procedure by clicking on the appropriate button, data (including the URL of the current page and your IP address) will be transmitted to the respective operator immediately and for each subsequent visit. As a user, you can thus decide for yourself whether you consent to the activation of these offers and the transfer of data. You can revoke this consent at any time and prevent further data transmission to the operators by clicking on the corresponding button on the homepage.

 

YouTube video integration

Videos from the external video platform YouTube are embedded on our website. By default, only deactivated images of the YouTube channel are embedded, which do not establish an automated connection with the servers of YouTube. Thus, the operator does not receive any data from the user when the web pages are accessed.

You can decide for yourself whether YouTube videos are activated. Only when you enable the playback of the videos by clicking on "Permanent activation" do you give your consent for the necessary data (including the Internet address of the current page and your IP address) to be transmitted to the operator.

To save the setting you prefer, we set a cookie that saves the parameters. However, when setting these cookies, we do not store any personal data, they only contain anonymized data for browser customization. Subsequently, the videos are active and can be played by the user. If you would like to deactivate the automatic loading of YouTube videos again, you can remove the consent checkmark under the privacy icon. This will also update the cookie settings.

YouTube is a service of YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA, a subsidiary of Google LLC, 1600 Amphitheater Parkway, Mountainview, California 94043, USA. For more information on the purpose and scope of data processing (including outside the European Union and outside the USA) and information on setting options to protect your privacy, please refer to the privacy policy: https://policies.google.com/privacy?hl=de&gl=de. Google processes your personal data in the USA, among other places.

 

Facebook Like Button Integration

By default, only deactivated buttons are displayed that do not yet establish contact with Facebook's servers. Only when you declare your consent with a second click, the connection is established and your "Like" is transmitted to Facebook. Only if you are already logged in to Facebook, your "Like" will be transmitted omitting another window.

Facebook's privacy policy can be found at https://www.facebook.com/help/568137493302217. Facebook sets forth the processing of your data by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland, and the processing of your data outside the European Union and the USA at: https://www.facebook.com/privacy/explanation. Facebook Inc., 1601 Willow Road, Menlo Park, California 94025, also processes your personal data in the USA.

Read aloud function

We would like to provide as many users as possible with broad access to our homepage that is tailored to their individual needs. In the interest of accessibility, a read-aloud function is therefore offered on the homepage.

When using this read-aloud function, the technical data required for this (such as browser settings) are transmitted to the company:

ReadSpeaker GmbH

Am  Sommerfeld 7

86825 Bad Wörishofen

Germany

Phone: +49 8247 / 906 30 10

Email: deutschland@readspeaker.com

Collection of further data

If you enter personal or business data (e-mail addresses, names, addresses, etc.) on our website, this data will be used exclusively for sending the requested information or for the purposes stated in the form. Your data is encrypted during transport using software (SSL) and is thus protected from being read by third parties. The data will not be passed on to third parties. The use of the services offered there is on a voluntary basis.

You may receive our newsletter sent to you regularly. Your e-mail address will be stored for sending the newsletter and processed only for the purpose of sending.

You can stop receiving the newsletter at any time as follows: If you wish to unsubscribe, please subscribe to the newsletter again with the e-mail address already entered. You will then receive an e-mail with an unsubscribe link. Your e-mail address will be automatically deleted after clicking on the unsubscribe link.

When ordering publications, your contact data will only be processed for the purpose of sending the ordered publications. We will delete your data no later than one year after the order.

Your address and your order will be forwarded to the company in charge of shipping for processing:

PORTICA GmbH Marketing Support
Von-Galen-Str. 35

47906 Kempen

Electronic mail (email)

Information that you send to us in an unencrypted way via electronic mail (email) can possibly be read by third parties during transmission. As a rule, we are also unable to verify your identity and do not know who is hiding behind an email address. Legally secure communication by simple email is therefore not guaranteed. Like many email providers, we use filters against unwanted advertising ("SPAM filters"), which in rare cases automatically classify even ordinary emails as unwanted advertising by mistake and delete them. Emails that contain harmful programs ("viruses") are automatically deleted by us in any case.

If you want to send us a message worthy of protection, we recommend using our secure contact form.

Applications at the Bavarian State Ministry of the Interior, for Sports and Integration

For the purpose of processing the application procedure, the personal data of applicants sent will be processed. The processing may also take place electronically. This is particularly the case if an applicant sends corresponding application documents electronically, for example by email. If an employment relationship with an applicant is established, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. In addition, data in the application and hiring process may be transmitted to authorities in the department (e.g., subordinate authority where a position is vacant), to the administrative jurisdiction or to authorities responsible for handling the employment relationship (e.g., State Office of Finance). If no employment relationship is established, the application documents will be deleted after notification of rejection in accordance with the relevant regulations, provided that no other legitimate interests of the State Ministry of the Interior conflict with such deletion. Other legitimate interests in this sense include, for example, a duty to provide evidence in proceedings under the German General Equal Treatment Act (AGG).

Events

The Bavarian Ministry of the Interior is an organizer or co-organizer of events. For this purpose, we process personal data (name, contact details, etc.) of the participants on the basis of Art. 4 (1) BayDSG in conjunction with Art. 6 (1) subparagraph 1 letter e GDPR.

 

Where does this data come from?

We collect the data from generally accessible sources (e.g. newspapers or publications on the Internet), directly from the participants in the events (e.g. by providing a form, by e-mail or by telephone) or receive it from other public or non-public entities.

 

What happens to the data?

The data is processed for the preparation and implementation of the respective events (e.g. preparation of guest lists and enabling access controls).

Depending on the type of event, the State Ministry of the Interior acts as co-organizer in addition to other cooperation partners. In these cases, the data collected is transferred to this cooperation partners or, if applicable, to an external service provider, whereby the latter may also only use the data for the proper execution of the event.

The data is deleted when it is no longer required to fulfill the tasks of the State Ministry of the Interior, but at the latest after 30 years.

 

Photo and video shoots, participation of media representatives

Photos and, if necessary, videos are taken at our events and are used for the public relations work of the State Ministry of the Interior. Media representatives are also present at some events.

 

Your rights

You are entitled to the rights described above (see "Data subject rights").

However, in the event of an objection to the processing of your data, participation in the event will not be possible.

Regardless of this, you have the right to object to the publication of photos or videos in which you are recognizable. To object, please contact the inviting entity.

 

Preparation and implementation of awards and honors

The State Ministry of the Interior organizes or co-organizes events at which awards or honors are presented to individuals for special merits. In addition, we are involved in reviewing proposals for awards and honors from other government agencies.

For this purpose, we process personal data of the persons to be honored (name, contact details, reason for the award, etc.) based on Art. 27 BayDSG.

 

Where does the data come from?

We obtain the data from other public or non-public entities or persons or collect it from publicly accessible sources (e.g. from newspapers or publications on the Internet). We also collect some data directly from the persons to be honored (e.g. by providing a form, by email or by telephone).

 

What happens to the data?

The data will be processed for the purpose of reviewing award proposals and for the preparation and implementation of the respective events.

Depending on the award or honor, transmission may also be made to members of the state government, members of parliament, municipal elected officials, cooperation partners and external service providers.

As part of the public relations work, data of the honored persons and the respective award or honor may be published on the website of the State Ministry of the Interior and transmitted to the media for publication.

The data is deleted when it is no longer required to fulfill the tasks of the State Ministry of the Interior.

 

Photo and video shoots, participation of media representatives

Photos and, if necessary, videos are taken at our events and are used for the public relations work of the State Ministry of the Interior, the state government and, if applicable, co-organizers. Media representatives are usually also present at the events.

 

Your rights

If you do not wish your personal data to be processed, please let us know. In this case, however, participation in the event will not be possible.

Regardless, you have the right to object to

• the publication of your award or honor as part of the public relations activities of the State Ministry of the Interior, the state government and, if applicable, co-organizers,
• the publication of photos or videos in which you are recognizable, and
• the transmission of your award or honor to members of the state government, members of parliament and local elected officials for congratulatory purposes.

To object, please contact the inviting entity.

Web analysis tool Matomo

Your consent in this regard provided, we evaluate user behavior in order to improve our website for you and other users in a way that is as tailored as possible to their needs. For this purpose, we use the web analysis tool Matomo Analytics which sets cookies, i.e. small text files that are stored on your terminal device with the following validity periods.

 

Name	from	Validity	Comments
LB_piwik	www.piwik.bayern.de	End the browser session	Piwik/Matomo (loadbalancer)
_pk_id.* e.g. _pk_id.253.1d15	e.g. www.stmi.bayern.de	2 hours	Piwik/Matomo
_pk_ses.* e.g. _pk_ses.253.1d15	e.g. www.stmi.bayern.de	End the browser session	Piwik/Matomo
mtm_consent	e.g. www.stmi.bayern.de	30 years	Saves the consent to tracking
mtm_consent_removed	e.g. www.stmi.bayern.de	30 years	Saves the rejection of tracking

 

The data obtained through the cookies, such as the length of time spent on the homepage or search terms entered, are processed by us on the basis of your consent. This data enables us to draw conclusions about technical parameters (e.g. the operating system you use or the screen resolution on the terminal device you use) and about the use of our website. Your IP address is anonymized before storage and further processing.
If you revoke any consent you have previously given, a non-personal cookie with a term of two years will be set to prevent web analysis in the future.

The cookies only contain anonymized data; a personal reference cannot be established due to the anonymized storage of the IP address.

 

Further note on privacy policy

We reserve the right to adjust this privacy policy from time to time to ensure that it always complies with current legal requirements.